What Can You Do With Office 365? Simplify IT Management

Simple. Management. Two words that mean a lot when paired with each other. For those who oversee IT, they are a match made in heaven. One of the biggest costs for an organization is managing IT and, for many, those cost are not easily identifiable, buried in the complexity of salaries, software cost, etc. With Office 365 the management and cost are simple to understand AND IT is easy to manage.

 

Our current blog series will be exploring Microsoft Office and its value today, especially to small- and medium-sized businesses. There is probably no greater value in the technology space than Office 365 … and we are going to give you a-reason-a-day during this blog series.

 

Simplify IT Management

 

Imagine a world with no hardware. I wonder if you can. Imagine a world with no licenses to manage. I wonder if you can. Imagine a world with one administration console for managing mail and productivity. Don’t wonder on all these … YOU CAN! With Office 365 you get simplified IT … and it all comes with your Office 365 subscription. Here are some details on what you can do.

 

NO Hardware: For running an Exchange environment, the name of the game is hardware: servers, disk drives, constant administration of mail stores, troubleshooting, etc. With Office 365, no more.

 

Back-Up: Oh, need another server to back-up your mail? Archive your documents? Store email for future audit? Again, do it with Office 365.

 

Office On-Demand: Imagine using Office on up to 5 devices, personal or work systems. Imagine accessing from your work Windows computer and your home MAC or tablet. Imagine traveling and accessing on your mobile. Imagine not worrying about upgrading Office upon every version change. Imagine with Office 365.

 

One Administration Console: can you manage Users, mail, policies, etc. from one place? You can with Office 365.

 

Looking to simplify? No worries. Office 365 has your simple.

The Office You Know – Office 365

 

Then, what are you waiting for? Click below and get your free trial of Office 365 E3 for free!

 

 

 

What Can You Do With Office 365? Hoard Data

One of the more popular shows on cable television is about people who hoard – some one particular thing, others everything. In the IT world, if we dare to admit it, people do the same. You know them (or may be one of them), the person who has a copy of every e-mail since the dawn of email. The person who saves each version of the sales PowerPoint, “just in case.” Well, if you are an data hoarder, good news with Office 365 – you have 1 Terabyte of storage. Happy hoarding.

 

Our current blog series will be exploring Microsoft Office and its value today, especially to small- and medium-sized businesses. There is probably no greater value in the technology space than Office 365 … and we are going to give you a-reason-a-day during this blog series.

 

On-Line Storage

 

The concept of on-line storage has been made popular by such applications as Dropbox, Evernote, Box and a myriad of others. The idea is you pay a monthly or annual fee and get a slick interface to storage your data. With Office 365 you get that capability with OneDrive … and it comes with your Office 365 subscription. Here are some details on what you can do.

 

Store Files: Duh. What about storing ALL your files on OneDrive. Never worry about having access to your specific laptop/desktop, access anywhere on pretty much any device, in the cloud.

 

Back-Up: storing files in the cloud is the same as back-up, right? Not necessarily. Use OneDrive for system back-up targets. If and when your system fails, your restore point is in the cloud. Have a Word Press blog or website? Use your OneDrive as a back-up target in the same manner.

 

Sharing Files: the OneDrive interface allows you to share files with others with the click of your mouse. Share files or folders, protect access, limit read/write/copy capabilities.

 

Synchronize: want your data on OneDrive to be accessible on your local device, no problem. Sync the files and folders that you want, leave the rest in the cloud. Save space on your local machine and always have your data available. No internet, no problem.

 

Data hoarder? No worries. Office 365 has your addiction.

The Office You Know – Office 365

 

Then, what are you waiting for? Click below and get your free trial of Office 365 E3 for free!

 

 

 

What Can You Do With Office 365? Online Meetings

A few years ago the idea of “on-line” meetings was, well, not readily accepted. This meant going out and finding a third-party provider (Webex, etc.), a monthly cost commitment (whether you used your minutes or not), and the complexity of setting it up and using each time. Today, times have changed. On-line meetings are a click away … literally.

 

Our current blog series will be exploring Microsoft Office and its value today, especially to small- and medium-sized businesses. There is probably no greater value in the technology space than Office 365 … and we are going to give you a-reason-a-day during this blog series.

 

On-Line Meetings

The first question you have to ask yourself when using Office 365 is, what kind of meeting do you want to have? Is there more than one? Hold-on, here are the options (at least the ones I have used and can think of.)

 

Instant Messages: Lync allows you to see everyone you want to see within your organization as well as external. You see by their “Presence” whether they are available, busy, away, etc. You can IM individuals or groups, add and subtract people on the fly.

 

Phone Call Meeting: right click on a name and select “call.” In a call and want more to join, click the button to add more. The more the merrier, right?

 

Video Meetings: have a cam on your laptop or Surface? Initiate a video call on-demand. Check your hair first.

 

Schedule a Meeting: person you are looking for not available or not answering? Right click and schedule a meeting. See their calendar, pick a time and send. Future meeting is set.

 

Can’t Remember ….: Remember having a meeting but need to know when or the content of the discussion? Right click on the person in Lync and instantly find previous meetings and discussions.

 

Yammer: need to have discussions that are on-going, utilize Yammer. Like “Facebook for business,” Yammer allows discussion to thread and everyone participate in the dialog.

 

Take your pick. On-line meetings have never been easier nor have there been so many choices. Find out more by clicking on the link below and downloading an overview flyer for Office 365.

The Office You Know – Office 365

 

Then, what are you waiting for? Click below and get your free trial of Office 365 E3 for free!

 

 

What Can You Do With Office 365? Business-Class Email

There are words used in business that I marvel at their selection. Who thought of naming  _______  [fill in the blank] … ?  One of those for me is Microsoft Office. Office.  Kind of says it all in one word.  Think of all the things that happen within an office that make business work.  Naming an application Office creates some mighty big shoes to fill.

 

Our current blog series will be exploring Microsoft Office and its value today, especially to small- and medium-sized businesses.  There is probably no greater value in the technology space than Office 365 … and we are going to give you a-reason-a-day during this blog series.

 

Business-Class Email

 

Yes, as much as we hate it at times, it also it the lifeblood of almost every organization.  The ability to send and receive electronic mail has been one of the biggest productivity enhancements in the history of business.  Knowing no geographic, political or time boundary, email allows free flow of information.

 

Microsoft has always been a leader in email.  Today, Microsoft Exchange and the mail client Outlook, are the de facto mail system for the vast majority of business.  Their Office 365 offering takes the cost and complexity of owning, managing and maintaining a mail system to a valued business asset vs. a complex and, at times, painful, necessity. How?

 

  • Large Mailboxes:  need space, how about 50GB per User.  No more trying to keep up with users by buying disk, archiving, or other “losing battle” efforts.

 

  • Shared Calendars:  the opportunity to visualize your work date and commitments is priceless.  Exchange in Office 365 gives you the ability to have multiple calendars, view calendars of co-workers, schedule meeting room assets, etc.

 

  • Spam and Malware Protection:  have a separate system to maintain and license?  No need with the built-in protection in O365.  The cost savings alone here often pays for the entire subscription.

 

  • Multi-platform Access:  Using Outlook or just a web browser, using Windows, MAC or Android, using PC, tablet, mobile or laptop?  Doesn’t matter, you can access your mail on any platform, anytime, anywhere.

 

Click on the link below and download an overview flyer for Office 365.

The Office You Know – Office 365

 

Then, what are you waiting for? Click below and get your free trial of Office 365 E3 for free!

The Storage Dilemma – The Law of Inverse Pricing

 

Back in 1997, Wired co-founder Kevin Kelly wrote an article that I still ponder today – “New Rules for the New Economy.” While the “New Economy” of the time faltered and died a few years later, most of the concepts lived on. One of them being costs moving to zero.

 

The Law of Inverse Pricing Anticipate the cheap

“One curious aspect of the Network Economy would astound a citizen living in 1897: The very best gets cheaper each year. This rule of thumb is so ingrained in our contemporary lifestyle that we bank on it without marveling at it. But marvel we should, because this paradox is a major engine of the new economy. “

 

In the cloud economy we have seen this phenomena play out in dramatic fashion. In our focus area this week – storage – this has played out dramatically. A few short years ago having a terabyte of anything was a lot and the cost to store one terabyte has dropped significantly. How much?

 

Cost per GB of Storage (1,024GB = 1 TB)

1981 – $300,000

1987 – $50,000

1990 – $10,000

1994 – $1,000

1997 – $100

2000 – $10

2004 – $1

2012 – $.10

2013 – $.06

2015 – $.04

 

So, what does this mean for business? Storage should be cheap, if not approaching “free” compared to a few short years ago. The key – what application is helping you make storage a valuable asset?

 

Our focus this week has been in the business-caliber on-line storage provider Box. They have masterfully written an application layer on top of endless storage and allows businesses to use it for file serving, collaboration, etc.

 

99% of Fortune 500 use Box. The one exception – Microsoft (go figure.)  How about you?

 

Link to Box CEO talking about their product: http://youtu.be/MGVj5RCal4w

 

Soteria is proud to say as a Box partner that they are a company that “walks the talk.” In Gartner’s recent magic quadrant study (“Gartner Magic Quadrant for Enterprise File Synchronization and Sharing”), they we ranked with only three other companies in terms of being a leader in this area: they have a completeness of vision and have the ability to execute.

 

Soteria is making this study available to you. Click HERE and we will send you the document for free! Our hope is that it helps you decide if Box is something to consider for your company.

 

Ask for a free trial or quote today. Or, if you would like to discuss Soteria’s portfolio of storage offerings, please schedule a time to connect! (Click HERE)

 

 

The Storage Dilemma – Share Anywhere

This week we will be looking at data storage. The term “storage” has many connotations in the world of IT and our goal this week it to provide answers to the dilemma of, “how do I deal with all the data being generated?” Important question and we have answers.

 

Collaboration is “the action of working with someone to produce or create something.” In my circles we use this word a lot, and yet, I see few people truly leveraging the power of working together. Most often I see the impediment being the wrong type of applications or tools, or just lack of knowledge of what is available in the marketplace to truly “share” content.

 

One of the nice surprises we have found in solving our collaboration dilemma as an organization is Box. (Not Dropbox … Box, built for business.) Here are some key features we utilize almost daily.

 

Access Anywhere: want to access/upload/modify/send files on your mobile or tablet? Do it anytime, anywhere.

 

View Content: don’t have Office or PDF viewer on your mobile devices, no problem. Box displays the files in their native format so you can view, edit, etc. all without the hassle of downloading more app’s.

 

Offline Access: maybe you want to download large documents while you have Wi-Fi access so that you are not gobbling-up data on your mobile plan later. No problem.

 

Security: all Box datacenters are Safe Harbor certified and transfer with high-grade SSL and at rest with 256-bit AES encryption.

 

BoxSync: With the latest version, seamlessly sync folders/subfolders, right-click and quickly share links, drag-and-drop files to your Box sync folder (no need to create the folder first!) and integrate with Office applications to automatically save to Box.

 

Soteria is proud to say as a Box partner that they are a company that “walks the talk.” In Gartner’s recent magic quadrant study (“Gartner Magic Quadrant for Enterprise File Synchronization and Sharing”), they we ranked with only three other companies in terms of being a leader in this area: they have a completeness of vision and have the ability to execute.

 

Soteria is making this study available to you. Click HERE and we will send you the document for free! Our hope is that it helps you decide if Box is something to consider for your company.

 

Ask for a free trial or quote today. Or, if you would like to discuss Soteria’s portfolio of storage offerings, please schedule a time to connect! (Click HERE)

 

 

The Storage Dilemma – The Magic Quadrant

This week we will be looking at data storage. The term “storage” has many connotations in the world of IT and our goal this week it to provide answers to the dilemma of, “how do I deal with all the data being generated?” Important question and we have answers.

 

In the world of information technology, much like in the world of science, there are those whose job it is to study technology. Much like scientist, they probe and dissect, trying to explain why the world consumes technology the way it does and what it may do in the future. The gold standard of those organizations is Gartner (see at this LINK.)

 

The grand prize for companies is to be included in the “magic quadrant” study in their particular market niche. Even better, to be studied and be included in the “upper right” quadrant of the study: the area where those companies who “talk the talk” also “walk the walk …”

 

Soteria is proud to say as a Box partner that they are a company that “walks the talk.” In Gartner’s recent magic quadrant study (“Gartner Magic Quadrant for Enterprise File Synchronization and Sharing”), they ranked with only three other companies in terms of being a leader in this area: they have a completeness of vision and have the ability to execute.

 

Soteria is making this study available to you. Click HERE and we will send you the document for free! Our hope is that it helps you decide if Box is something to consider for your company.

 

 

Ask for a free trial or quote today. Or, if you would like to discuss Soteria’s portfolio of storage offerings, please schedule a time to connect! (Click HERE)

 

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The Storage Dilemma – “Box It Up”

This week we will be looking at data storage. The term “storage” has many connotations in the world of IT and our goal this week it to provide answers to the dilemma of, “how do I deal with all the data being generated?” Important question and we have answers.

 

There is probably no greater reality for all businesses, regardless of size or type, than data growth. How do we manage? How do we share? How do I find what I need? How do we collaborate? Where do we put all this “stuff?”

 

To answer all those questions, our preferred solution for business is utilizing Box. I am not talking about Dropbox, the more familiar on-line storage vendor, but Box (http://www.box.com/). They are a cloud-hosted solution developed ground-up for business, not consumers. What do they offer for your business?

 

 

  • Secure File Sharing: sending files via email is insecure, and for large files, takes a lot of time. Box shared links allows for password-controls, expiration dates and restricted access/download capabilities.

 

  • File Synchronization: Secure Sync automatically sync files between your desktop and online Box folders. You have access to everything, anywhere, on any device.

 

  • Online Collaboration: sharing files is as easy as drag-and-drop into a folder that can be shared via a link. Tight controls and file-based encryption in transit and at rest, ensures only those who need to see your data, do.

 

  • Security Policy: flag confidential data, create policies to track abnormal downloads, get alerts to risks of data loss. You can secure data from individuals to unwanted domains.

 

  • Workflow Management: moving data from one folder to another, automatically publishing approved information to individuals or groups, can all be done via Box.

 

  • HIPPA, EU and Swiss Safe Harbor Certified: Box has taken every precaution to ensure personally identifiable information stays that way, as well as mechanisms to provide reporting, logging and audit trails to make sure.

 

Box. It is what helps businesses make sense of data sprawl – quickly, securely and inexpensively.

 

Ask for a free trial or quote today. Or, if you would like to discuss Soteria’s portfolio of uConnect offerings, please schedule a time to connect! (Click HERE)

 

 

uConnect – What’s Your Number?

 

Above my hometown of Boise, Idaho there is a ski area known as Bogus Basin (aptly named for a miner who thought he had discovered gold but, in reality, had only found “fool’s” gold.) Each morning during the ski season they recorded a message of the coming days’ snow conditions.

 

The fun part, as a teenager, was at the end of that tape recording there was a 5-10 second pause in which someone could shout, “Any numbers?” And, if there was someone who wanted to talk, would quickly shout their phone number. Connection made.

 

Today our communications have evolved. Numbers have been replaced with a name or a picture on a mobile device. Numbers, except for the first entry, don’t really mean a lot. In fact, what really matters is what Microsoft has been touting for years now … presence.

 

I don’t need to know your number, I need to know your color or status. Microsoft Lync tells me whether the person I am seeking is “available”, “away”, “off work”, “busy” or a favorite “be right back (… maybe).”

 

As much as I rebelled against “Presence” originally, in running a company and dealing with my people and customers, knowing the status of people is important; more so than their number. Having a number I get a chance to call, knowing their presence I know if I can connect.

 

If you would like to discuss Soteria’s portfolio of uConnect offering, please schedule a time to connect!

(click HERE